Mary S. Schaeffer
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Accounts Payable: A Guide to Running An Efficient Department - 2nd edition September 2004

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Accounts Payable: A Guide to Running An Efficient Department - first edition - Now a collectors' special!

Why You Might Want to Order This Book Directly From The Publisher

At $140, this is not an inexpensive book. Few if any of the online sites offer it at a discount. To order from Wiley, click here.

What Readers Said About This Book on

Top quality handbook, February 17, 2001
Reviewer: Controller at wholesaler from Moonachie, New Jersey
Gives a solid summary of most important parts of running AP operations. The case studies make the book very clear. For new controllers this would be a really good addition to your bookshelf

Excellent coverage of the main issues in A/​P, September 13, 2000
Reviewer: A Finance Officer
This is probably the best (and only?) book available that gives a detailed overview of A/​P procedures. It is especially helpful for those who need to design new policies to address difficult problems. For example, the book gives a very good explanation of procurement cards (p-cards), how to reduce T&E costs, and how to choose and hire new A/​P personnel. In other words, it covers just about all of the bases. The only area the book doesn't cover is specific software packages, but I think that is beyond the scope of the book's title, and there are many other resources that have information accounting software. Potential buyers should note that there are annual supplements that update this book, and it may be worthwhile taking a look at them as well. Technology causes so many changes, that some business ideas are out of date within a few months, so you might want to make sure you have the most current information.

A Valuable Resource, May 11, 2000
Reviewer: National Public Accountant from USA
This book puts forth a valuable resource for responsibilities that fall under the accounts payable umbrella. The book, through good outlined topics and case studies, shows how a company can save money, maintain internal control, upgrade its systems, as well as retail professionalism of the department. The book includes an excellent division of topics within, which are pertinent to those who are involved with the day to day running of the accounting manager and accountants.

Accounts Payable: A Guide to Running An Efficient Department

2nd Edition just published

Topics Covered

This updated second edition continues where the successful First Edition left off, providing all the critical information and guidance top professionals need to run an efficient department, complete with coverage of the innovative issues now facing the field and new material on:

Encryption and digital signatures
Electronic invoicing
Purchase cards
Post audit firms
Petty cash
Vendor fraud
Supplemented annually to ensure the most helpful and up-to-date information, Accounts Payable, Second Edition is the one resource that accounts payable managers, controllers, and CFOs need at their fingertips.

Topics covered in First and Second edition include:
Part 1. Traditional Functions 1
1 Invoice Handling
2 Check Preparation Printing and Filing
3 Exception and Rush Processing
4 Errors and Duplicate Payments
5 Paying When the Original Invoice Is Not Available
Pt. 2 The People
6 Making Your Accounts Payable Department First Rate
7 Managing the Staff
8 Staff Motivation and Morale
9 Working with/​for Purchasing and Other Departments
Pt. 3 Management Issues
10 Master Vendor Files
11 Terms and Taking Discounts
12 Payment Timing
13 Audits and the Outside Accountant's Management Letter
14 Alternatives to the Three-Way Match
Pt. 4 Travel and Entertainment
15 Handling Employee Travel and Entertainment Reports
16 Electronic Travel and Entertainment Handling
17 VAT Refunds
Pt. 5 High Tech Applications
18 Electronic Data Interchange
19 Software
20 Imaging
21 Internet and E-mail
Pt. 6 New Accounts Payable Topics
22 Purchasing Card
23 Post Audit Firms
24 Benchmarking
Pt. 7 Other Accounts Payable Topics
25 1099s
26 Petty Cash
27 Making International Payments
Pt. 8 Fraud
28 Check Fraud
29 Employee Fraud
30 Vendor Fraud
Part 9 The Future
31 Professionalism in the Field
32 Success Stories

Please Note:
Because of the rapidly changing nature of information in this field, this product is updated with annual supplements or with future editions. Additional topics covered in the Supplements include:
Sales and Use Tax
Vendor Master File Set-up Procedures
Getting A Customer Service Mentality in A/​P
and much, much more

Mary Schaeffer's Books

The way organizations of all sizes are paying their bills is changing, and changing rapidly. New technologies and approaches are making paper checks obsolete. This ground breaking book takes a look at how anyone can create a cost efficient controlled payment process for their organization. ________________
An in-depth look at practices every organization should be using to keep T&E expenses under control and prevent T&E fraud - while running an efficient operation. ________________
The book that answers the perennial question that regularly pops into the minds of Controllers and CFOs: Why’s my accounts payable manager doing that?
An extensive review of internal controls in the accounts payable funciton
Identifies both best and worst pracices used in Corporate America today. ________________
written with Keefe Bruyette & Woods Chairman, John Duffy with contributions from KBW employees ________________
a primer for those looking for information about business credit and collection issues ________________
A primer for those just starting out as well as those who manage the department. HINT: Accounts payable is alot more than just paying bills ________________
A comprehensive handbook for those managing the accounts payable function or "the Bible" as one business executive calls it ________________
In addition to the books shown here, Ms. Schaeffer has written books about Business Credit, Real Estate and Derivatives. ________________